GFR Self-Billing Agreements in Coupa

Supplier Actions

Overview

If your supplier account is suitable to enter into a self-billing agreement with John Lewis PLC (JL), you will not need to submit invoices to us.

JL will make payments to you automatically which match your weekly Sale or Return (SOR) or Direct to Customer (D2C) transaction activity.

We will share on Coupa Supplier Portal, a copy of each invoice created on your behalf, alongside a full breakdown of weekly SOR or D2C activity to help you monitor and update your own accounting system.

Please note this self-billing agreement option is only applicable for SOR or D2C accounts, and is not suitable for Wholesale accounts.

Actions

To become a self-bill SOR or D2C supplier, you will be required to sign a Self-Billing Agreement with us, which will be renewed annually.

Before taking any further action, please:

Ensure you have agreed this with your buyer.
Ensure you meet the eligibility criteria to hold a self-billing account with us by visiting our FAQs page, which can be found here.
If your supplier account does not meet the eligibility criteria, or this has not been agreed with your buyer, your self-billing request will be rejected.

Next Steps

Please download and complete the
Self-Billing Agreements Sign Up 2025-2026.pdf
Please send to your buyer to pass on to Finance

Please ensure the above is actioned before any products are provided to John Lewis under SOR or D2C self-bill terms. Payments cannot be made to you automatically until this process has been completed.

For further information and frequently asked questions about being a self-bill supplier visit our FAQs page, found here, for SOR and D2C Self-Billing.