Viewing GFR purchase orders on Coupa

Overview

This guide details how to locate Goods for Resale (GFR) purchase orders and explains the detail contained on your purchase order.

Actions

1. Login to Coupa Supplier Portal and select Orders from the toolbar across the top
2. Ensure the John Lewis Partnership customer profile is showing for the specific supplier account you are querying

   
3. Below the Purchase Orders header, you will be able to view all issued purchase orders on the supplier account selected for the John Lewis Partnership customer profile

   Select the PO number you wish to view:
   
4. Once a purchase order number has been selected, extra detail will be shown

   Column	Description
   PO Number	Unique PO number generated by the Waitrose or John Lewis ordering systems
   Status	Current status of the PO, see the PO status list on our Purchase order status in Coupa page
   Order Date	Date when the PO was created
   Revision Date	Date any revisions to the PO were made (if applicable)
   Payment Term	Payment terms held on your supplier account linked with this PO
   Acknowledged	Optional tick box to show that you have acknowledged this PO
   Ship-To-Address	The address this order is to be shipped to
   Lines	Breakdown of the individual items on your PO
   Item	Invoice line item description
   Qty	Quantity of invoice item(s)
   Unit	This should be set to ‘each’ by default
   Price	The price per unit
   Total	The total invoice line price matches the quantity and unit price totals of this invoice line
   Invoiced	Shows price amount that has been invoiced against the invoice line total price
   Need By	Shows the date the invoice is required to be submitted to ensure payment in  line with your payment terms
   ANA Code	The EDI mailbox number (if relevant)
   Total	Total amount of the PO
   Comments	Comments left by John Lewis Partnership linked to this PO or by the supplier

5. You can also print your PO by following the below steps

   ● At the bottom of the PO click on the Print View button
   ● Right click in the opened PO print view and select print, this will allow you to print the PO in a PDF format

Next Steps

Once you have viewed your purchase order you will be able to convert this to an invoice by following our ‘Converting a GFR PO into an Invoice’ guide which can be found here.