Create a GFR dissection charged invoice on iSupplier

Overview

Please only submit invoices against a dissection code if this is your usual invoicing route or this method has been used on your account previously.

If this is your first dissection charged invoice, please ask your Buyer to check your account is set up for submitting invoices against dissection.

Actions

1. Select JLP iSP GFR Invoice Entry

   

2. Go to the Invoices & Payments tab and click Create Invoice

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3. The Invoice Entry screen will appear for you to complete

   

   Field Guide
   Operating Unit Select the area of the John Lewis Partnership you're invoicing, this can be found on your purchase order. You won't be able to search for a purchase order until an operating unit has been selected. Op Unit should always be John Lewis Division for dissection charged invoices with no PO	Supplier Site Should default. You may have more than one supplier site number, which you can search for using the magnifying glass icon	VAT Reg Number Should default - check your VAT/GST Reg Number is correct and change if necessary
   Invoice Number The invoice number as used in your finance system. The invoice number must be a unique number; invoice numbers cannot be reused	Invoice Currency This will default to GBP but can be overridden if required. If you're entering an invoice with VAT in a currency other than GBP (for UK supplies), in the Tax Rate of Exchange field, enter the exchange rate used to convert the amount of VAT into GBP to enable us to declare the same figure- see HMRC Notice 700 para 7.7 for details. Similar rules apply for GST in Jersey. Otherwise, leave the Tax Rate of Exchange field blank	Invoice Date This will default to today's date. Amend this to match the  invoice date used in your finance system. This cannot be a date later than today's date
   Tax Point Date Tax point date used in your finance system. By default, this Tax Point Date will use the same date as the Invoice Date	Ship-to-Location The 4 Digit location number of the branch or distribution centre where the products or services have been sent to. This can be found on your Purchase Order	Invoice Type The two options for this field are Standard for creating an invoice and Credit Memo for creating a credit note.

4. From the Invoice Type drop-down, select Dissection Charged

   

   Note: Dissection Charged option is only available in the John Lewis Division operating unit. Invoices charged to dissection can only be entered in GBP

5. A new field will appear for Dissection Number. Enter the 3 digit dissection number provided by your JLP point of contact
6. Scroll down to the bottom of the screen and click Add Another Row

   

   Field Guide
   Item Number For John Lewis Division this is the Dissection followed by Stock Number. For Waitrose Division this is the line number (6 digit number)	Description Description of the item	Case Size The number of units per case
   Qty The number of cases	UOM Unit of Measure, eg. Each, Metre, Square Metre (Metre, Square UOM, Metre - John Lewis Division only)	Unit Price The unit price of the goods supplied
   VAT Code Enter a VAT/GST code even if you are not charging VAT (in which case enter OUT OF SCOPE). You can enter the first letter of the tax code and click tab on your keyboard which will auto-fill the VAT Code & amount. Alternatively, you can select a VAT code by clicking the VAT Amount. This should calculate after a VAT code is selected		PO Number Please enter your 6-digit PO number in this box, excluding PO Number any letter prefixes. If you do not have a PO number, please enter your delivery note number

7. Ensure the line contains a valid VAT code

   If you're not charging VAT select Out of Scope If you are charging VAT, check the VAT Registration Number field to ensure that the correct VAT Registration Number has been entered. Note: Click the magnifying glass icon to see the various different VAT codes.

8. If you amend any details, click Select All and then click Recalculate

   

9. See the summary at the top right-hand corner of the page and check your totals are correct. The summary should match the totals of your invoice lines (Net & VAT)

   

10. If you need to add an attachment, click here for further guidance
11. Click Submit and review the Confirmation page which appears and then click OK to submit your invoice
12. If you receive a message stating 'must match to Purchase Order', please submit a help request below
13. For any other error messages which may appear, click here for further guidance

Next steps

Once submitted the status on the invoice will change to Ready for Import, this will update overnight when the invoice integrates into our live systems.

 

Submit a help request